Bilingual Administrative Assistant (Spanish/English)

Job Description

Job Description

We are a criminal defense law firm that has been in this community for the past 55 years. We are seeking a highly organized and detail-oriented assistant to join and support our team.

Job Title: Bilingual Administrative Assistant (Spanish/English)

This role requires full fluency and biliteracy in Spanish and English, strong administrative capabilities, and confidence working both independently and as part of a team.

The ideal candidate enjoys helping others, stays organized under pressure, and is committed to creating a supportive and welcoming experience for clients.

Key Responsibilities:

• Serve as first point of contact by handling receptionist duties such as greeting clients, answering calls and directing inquiries.
• Communicate with clients in both Spanish and English, explaining processes and ensuring they feel informed, comfortable, and supported.
• Handle sensitive and confidential information with the utmost discretion.
• Administrative assistant to business manager.
• Provide administrative support to other team members to ensure smooth day-to-day office operations.
• Manage attorney calendars, court dates, deadlines, and appointments with accuracy.
• Assist with client intake, case file setup, and ongoing file management.
• Maintain organized physical and electronic case files in compliance with legal and confidentiality standards.
• Request or subpoena, track and maintain various types of records for clients.
• Request DMV hearings, request continuances, subpoena officers and records, track and maintain all records received, assist clients with licensing issues.
• Order supplies, run errands—bank, courthouse, etc.
• Track cases in the courts’ websites.

Qualifications:

• Fluent and biliterate in Spanish and English (required). Must be able to translate written documents from Spanish to English and vice versa.
• Prior experience in a law firm or legal environment strongly preferred, but not required.
• Familiarity with legal terminology, court procedures, and document preparation strongly preferred, but not required.
• Strong communication skills with a professional, client-centered approach. Ability to interact with clients, attorneys, court personnel and experts.
• Strong organizational skills, attention to detail and ability to move quickly from one task to another in a fast-paced environment.
• Strong proficiency in Microsoft Office Suite and other office programs.
• Ability to easily maneuver in different computer apps and programs and learn new computer apps/programs easily.
• Ability to prioritize tasks, meet deadlines, and manage multiple tasks simultaneously.
• Ability to work independently as well as collaboratively.

Pay and Benefits:

• Full-time: Monday through Friday 8am to 5pm
• Salary commensurate with experience: Range is from $20/hr to $25hr
• 10 hours of PTO earned every month
• Paid holidays
• Simple IRA matching contributions
• Medical Insurance is negotiable