Job Description
Job DescriptionWe are looking for a proactive and organized Front Desk Coordinator to join a dynamic non-profit team in Santa Barbara, California. In this contract position, you will play a pivotal role in managing the reception area, ensuring smooth communication and operations, and providing essential administrative support. This role is ideal for someone with strong interpersonal skills and a passion for creating a welcoming environment.
Responsibilities:
• Warmly welcome and assist visitors, including vendors, clients, and customers, ensuring a positive experience.
• Manage incoming calls, redirecting them to appropriate departments or individuals efficiently.
• Oversee visitor sign-in protocols and maintain security procedures to ensure a safe environment.
• Support office operations by handling special administrative tasks and overflow work from other team members.
• Collaborate with executive assistants and department staff to complete projects and meet deadlines.
• Maintain a neat and organized reception area that reflects professionalism.
• Coordinate schedules and meetings as needed to support departmental needs.• Exceptional interpersonal skills with the ability to engage effectively with diverse individuals.
• Proficiency in Spanish, both written and verbal, is essential for this role.
• Strong organizational skills and attention to detail to ensure smooth daily operations.
• Familiarity with Outlook and Word for managing communications and documentation.
• Ability to work independently while also contributing to a team-oriented environment.
• Previous experience in front desk or administrative roles is preferred.
• Adaptability and a proactive attitude to handle dynamic situations effectively.