Job Description
Job Description
Essential Job Duties
- Manage and maintain all project documentation, including RFIs, submittals, change orders, meeting minutes, and daily reports.
- Track, log, and monitor contractor submittals to ensure timely review and distribution to design teams and project stakeholders.
- Prepare, process, and follow up on Requests for Information (RFIs), ensuring prompt communication of responses to all relevant parties.
- Update and maintain RFI and submittal logs in PMWeb, ensuring accuracy and compliance with project requirements.
- Maintain organized hard-copy and electronic project files; oversee document and submittal management systems.
- Work with contractors to ensure drawings and project documents are posted and updated in a timely manner.
- Distribute documents, submittals, and RFIs for review; track review comments, compile responses, obtain management approval, and issue formal responses to contractors.
- Coordinate with contractors, design teams, inspectors, and project managers to support clear and consistent information flow.
- Assist in preparing construction meeting agendas, presentations, and action item logs.
- Support field operations by coordinating with field engineers and superintendents to maintain alignment between project documentation and field activities.
- Ensure proper filing, organization, and archiving of all project records in accordance with LAWA project standards.
- Manipulate various electronic file formats to create exhibits, graphics, and supporting materials for meetings and presentations.
- Perform additional project support duties as assigned, including attending and documenting project meetings, writing agendas and minutes, expediting processes, and maintaining expediting logs.
Hardware/Software Knowledge
- Proficient in Microsoft Office Suite and Bluebeam
- Experience with Project Management Implementation Systems; ability to work in PM Web preferred
Professional Experience Level/Other Qualifications
- 10 years or more experience, preferably on airport projects
- Experience working on large team for complex projects.
- Experience with various delivery methods, including Design-Bid-Build, Design+CMAR and Design/Build
- Excellent written and oral communication skills and a thorough knowledge of industry practices and regulations
Education/Training
- Bachelor’s degree in Engineering, Architecture, Construction Management or other related technical field required
- Licensed Engineer (Preferably by CA Board of Engineers) is preferred
- Optional certifications may include AAAE, LEED, PE, PMP, AICP, etc. or any other relevant professional license or certifications.