Job Description
Job DescriptionWe are looking for an experienced Accounts Payable Associate to join our team in Los Angeles, California. This Contract to permanent position is ideal for a detail-oriented individual with strong analytical skills and a passion for ensuring accuracy in vendor management and financial operations. The role requires a proactive approach to handling complex assignments and collaborating effectively with vendors and colleagues.
Responsibilities:
• Process new vendor records for multiple entities, ensuring compliance with onboarding requirements and accuracy of documentation.
• Manage payment schedules in adherence to contractual terms, optimizing early payment discounts and maintaining business continuity.
• Communicate effectively with vendors and internal teams to address inquiries and resolve payment-related issues.
• Analyze prior payments and investigate discrepancies or application errors to ensure accurate processing.
• Sort and distribute incoming mail to maintain efficient workflow within the Accounts Payable department.
• Coordinate international and domestic vendor setups, ensuring payment methods and currencies are properly aligned.
• Reconcile vendor statements against transactions in the system, identifying and resolving inconsistencies.
• Disburse checks and manage delivery processes, including FedEx shipments.
• Assist in tracking vendor onboarding progress and maintaining compliance with internal financial controls.
• Prepare financial documentation for internal and external audits, ensuring timely resolution of outstanding invoices.• Proven experience in accounts payable processes, including vendor management and invoice coding.
• Proficiency in account reconciliation and resolving discrepancies.
• Strong knowledge of 1099 forms and compliance requirements.
• Familiarity with tools such as Microsoft Excel and QuickBooks.
• Ability to manage check runs and handle invoice processing with precision.
• Exceptional data entry skills and attention to detail.
• Excellent communication skills for interacting with vendors and internal teams.
• Analytical mindset for evaluating payment histories and identifying errors.