Job Description
Our client, a dynamic and fast-growing company headquartered in Santa Monica, is seeking a highly organized and proactive Office Manager / Executive Assistant to join their team. This is a unique opportunity to support senior leadership while overseeing the day-to-day operations of a busy office.
The ideal candidate is someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and brings a balance of professionalism, adaptability, and problem-solving skills. This role requires being onsite five days a week in the Santa Monica office.
Key Responsibilities
Executive Support
- Provide administrative support to executives, including calendar management, travel coordination, expenses, and meeting preparation.
- Draft correspondence and act as a liaison between leadership and stakeholders.
- Anticipate executive needs and ensure workflows are efficient.
Office Management
- Oversee daily office operations, ensuring a productive and collaborative environment.
- Partner with building management and vendors to maintain office functionality.
- Manage office supplies, equipment, and facility needs.
- Coordinate office lunches, events, and company-wide initiatives.
- Support new hire onboarding in collaboration with IT.
- Maintain systems, policies, and processes that streamline operations.
Operational Excellence
- Support People Operations with onboarding, offboarding, and employee engagement initiatives.
- Identify opportunities for process improvements and implement solutions.
- Collaborate across departments to ensure smooth communication flow.
Qualifications
- 4+ years of experience in office management, executive assistance, or administrative leadership, ideally within a high-growth environment.
- Bachelor’s degree preferred; high school diploma or equivalent required.
- Strong organizational, communication, and time-management skills.
- Proficiency with modern productivity tools (Google Workspace, Slack, Zoom, expense platforms, etc.).
- Ability to prioritize and manage competing deadlines in a fast-paced environment.
Attributes
- Proactive and resourceful with a solutions-driven mindset.
- Detail-oriented with a focus on operational excellence.
- Collaborative team player, comfortable working independently when needed.