Job Description
Job Description
Helpmates is seeking a tech-savvy, reliable front office Coordinator for a part-time, short-term assignment. The ideal candidate will support front desk operations, assist with both customer and internal events, and help maintain a clean, organized office environment. This role requires someone comfortable with basic office technologies, who can work independently while maintaining a professional and service-oriented attitude.
Schedule: Mondays and Wednesdays, 8:45 AM – 4:45 PM
Duration: August 28, 2025 – October 31, 2025 (with potential for extension)
Pay Rate: $25 - $26/hr.
Key Responsibilities:
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Greet and assist visitors and staff at the front desk
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Follow opening and closing procedures for the front office
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Use Outlook and Microsoft Teams to manage communications and access calendars
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Assist with scheduling and troubleshooting the iPad check-in system
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Help plan, set up, and clean up for customer meetings and internal events
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Prepare beverages and light food service for meetings
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Maintain cleanliness in the office and kitchen (e.g., wipe down counters, clean coffee machines, dispose of trash)
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Order and restock office supplies and inventory (must be able to lift up to 20 lbs)
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Support and collaborate with the Senior Front Office Coordinator
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Work independently in a sectioned lobby area while remaining focused and professional
Requirements:
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Must be proficient with Microsoft Outlook, Teams, and basic Excel functions
- Comfortable troubleshooting simple tech issues (e.g., iPads, check-in systems)
- Strong attention to detail and ability to follow instructions
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Friendly, professional demeanor with excellent communication skills
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Able to take initiative, but also receptive to direction
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Physically able to lift and carry up to 20 lbs
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Experience in a front office, hospitality, or administrative support role is a plus
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Must be available to work both scheduled days consistently
Company DescriptionFor more than 50 years, Helpmates has been connecting job seekers with opportunities in a variety of specialties. When you apply with us, you’ll work one-on-one with our team members so that we can get your resume in front of the right employers. Once we’ve made the connections, we know you’ll take it from there. We're excited to see you thrive!
Company Description
For more than 50 years, Helpmates has been connecting job seekers with opportunities in a variety of specialties. When you apply with us, you’ll work one-on-one with our team members so that we can get your resume in front of the right employers. Once we’ve made the connections, we know you’ll take it from there. We're excited to see you thrive!