Administrative Assistant / Human Resources Coordinator

Job Description

Job Description

The Jasper Companies located in Costa Mesa has a great opportunity for an Administrative Assistant/Human Resources Coordinator.

At The Jasper Companies established in 1962, specialize in Concrete Masonry Unit (CMU) construction, providing durable and aesthetically pleasing masonry improvements for new residential developments. As a family-owned and operated business with over 60 years of dedicated service, we take immense pride in our legacy of providing the very best service to every client.

We are seeking a highly organized bi-lingual in Spanish HR Coordinator/Administrative Assistant to join our team. In this role, you’ll partner with our HR consulting team to support the company in various HR and administrative functions, including but not limited to assisting with recruitment, onboarding, benefits administration and other administrative tasks. This is a great opportunity for an individual seeking a career path in HR or administration.

Job Summary
The incumbent will assist with the administrative aspects of human resources and the office, including acting as an employee liaison to management and the HR advisor, responding to general inquiries, and maintaining many of the transactional items to deliver HR services to leaders and employees. This position also supports human resources by doing special projects and assisting with general administration regarding benefits administration, recruiting, training and development, legal compliance, and other human resource issues. They will work collaboratively with the HR team and management members to maintain synergy within the team and promote a consistent approach to Human Resources practices throughout the organization. This position will also perform office management duties as needed.

Job Functions

• Assist the company in carrying out various human resources programs and procedures for all company employees.
• Maintaining employee personnel files to ensure legal compliance.
• Coordinate employee benefit eligibility, enrollments, terminations, and payments.
• Assist in implementing HR policies company wide.
• Responsible for employee onboarding process, including but not limited to verifying I9s, conduct e-verify, administer pre-employment screenings, review onboarding documents.
• Assist with payroll processing.
• Coordinating with HR advisor, assisting in organizational training and development efforts.
• Maintains Human Resource Information System records and compiles reports from the database as needed.
• Participates in administrative staff meetings and attends other meetings and seminars.
• Completes administrative tasks including HR operational support, checking HR phone line, ordering office supplies, scheduling meetings, assist in maintaining company organization charts and employee directories, handling general queries and otherwise organizing the office as directed.
• Incumbent may perform other related duties to meet the ongoing needs of the company as requested by management.

Skills

• Must be bilingual in Spanish.
• High level of proficiency with Microsoft Excel, Word, and Outlook.
• Strong verbal and written communication skills required.
• Good organization skills required.
• Must demonstrate accuracy and thoroughness and monitors own work to ensure quality.
• Adapts to changes in the work environment, manages competing demands, and is able to deal with frequent change, delays, or unexpected events.
• Consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
• Promotes and personally observes safety and security procedures, and uses equipment and materials properly.

Position Qualifications:

• High school diploma or GED required.
• Human resources certificate preferred, but not required.

Experience:

• 1-2 years of human resource experience.

Reasonable Accommodations: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Physical Activity Frequency

Frequency Key: Never – 0 hours; Rare - up to 1 hour; Occasional – 1-3 hours; Frequent – 3-6 hours; Constant – 6-8 hours

• Sitting - Constant
• Walking - Occasional
• Climbing - Never
• Standing - Occasional
• Crouching - Rare
• Reaching - Occasional
• Grasping - Occasional
• Pushing/Pulling – Occasional up to 15 lbs.
• Near Vision - Constant
• Far Vision - Constant
• Hearing - Constant
• Talking - Constant
• Smell - Never
• Taste - Never
• Lifting/Carrying – Rare up to 15 lbs.
• Travel – Rare

WORK ENVIRONMENT:

Office environment – a controlled atmosphere. Works in an office environment under moderate supervision. Frequently types and writes on the computer and uses the phone.

Please Note: We kindly ask that applicants do not call the business regarding this job posting. All inquiries and applications should be submitted directly through Indeed.

EEO Statement

The Jasper Companies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.