Office Admin / Project Coordinator

Job Description

Job Description

Job Summary: The Office Administrator / Project Coordinator supports the Camarillo division by performing a blend of administrative duties, project coordination, and basic accounts payable/accounts receivable (AP/AR) support. This position plays a key role in maintaining daily office functions and assisting project managers with documentation and logistical support. The role requires strong attention to detail, flexibility, and the ability to work collaboratively across teams in a dynamic environment.

Supervisory Responsibilities:

· This position does not have direct supervisory responsibilities.

Essential Duties and Responsibilities

Administrative Support

· Weekly billing of jobs through Sage software.

· Answering phones, handling incoming/outgoing mail, collecting and scanning receipts, and organizing packing slips

· Stocking office supplies and replenishing as needed

· Assisting with basic HR tasks such as preparing new hire paperwork.

· General office support and data entry.

Project Coordination Support

· Preparing job folders with required documentation (maps, photos, job details).

· Following up with vendors or material deliveries.

· Assisting project managers with documentation (e.g., quotes, schedule of values, permits, job plans).

· Supporting project scheduling and rental equipment tracking.

· Coordinating project-related communication with clients, as directed by project managers.

· Assist in monitoring of bid websites.

Accounting Support

· Assisting with light AP/AR tasks such as invoicing and generating purchase orders.

· Serve as back-up support for entry related to job opening processes in systems like Sage and ExakTime.

· Serve as back-up support with production reports and backlog tracking

Miscellaneous Duties:

· Supporting special projects as assigned.

· Participating in or supporting daily huddle meetings as needed.

· Other related duties as assigned

Required Qualifications:

· Strong attention to detail and organization skills

· Ability to handle multiple priorities and meet deadlines

· Effective written and verbal communication skills

· Proficiency in Microsoft Office (Excel, Word, Outlook).

· Ability to work both independently and as part of a team.

· 1 – 2 years of experience in an office administration or administrative support role.

Preferred Qualifications:

· Basic knowledge of accounts payable and accounts receivable processes

· Experience with Sage or other ERP/accounting software.

· Familiarity with project coordination tasks, especially in construction, field services, or operations environments.

Company DescriptionAbout General Pump Company Inc:
General Pump Company is a professional water well redevelopment and pump equipment contractor, specializing in the installation, repair, and maintenance of commercial water pump facilities. Our expertise extends to serving cities, municipalities, water districts, agricultural, and industrial customers throughout Southern California and the Central Coast. With a legacy spanning over 70 years, we have cultivated enduring relationships with our clients, attributed to our unwavering commitment to the highest standards of quality and professionalism.
At General Pump, we take pride in providing vital services to ensure the reliability and efficiency of Southern California’s crucial water infrastructure. Our company has a rich history of nurturing talent within our workforce, offering opportunities for employees in entry-level positions to advance and emerge as leaders in the industry.

Equal Opportunity Employer
General Pump Company is an equal-opportunity employer. We welcome and encourage applications from all qualified candidates, without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any other characteristic protected by law. We believe in fostering a diverse and inclusive workplace that values the unique contributions of each team member.

Company Description

About General Pump Company Inc:\r\nGeneral Pump Company is a professional water well redevelopment and pump equipment contractor, specializing in the installation, repair, and maintenance of commercial water pump facilities. Our expertise extends to serving cities, municipalities, water districts, agricultural, and industrial customers throughout Southern California and the Central Coast. With a legacy spanning over 70 years, we have cultivated enduring relationships with our clients, attributed to our unwavering commitment to the highest standards of quality and professionalism.\r\nAt General Pump, we take pride in providing vital services to ensure the reliability and efficiency of Southern California’s crucial water infrastructure. Our company has a rich history of nurturing talent within our workforce, offering opportunities for employees in entry-level positions to advance and emerge as leaders in the industry.\r\n\r\nEqual Opportunity Employer\r\n General Pump Company is an equal-opportunity employer. We welcome and encourage applications from all qualified candidates, without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any other characteristic protected by law. We believe in fostering a diverse and inclusive workplace that values the unique contributions of each team member.