Job Description
Job Description
Summary
We are representing a reputable and growing mechanical contractor in San Diego seeking a Project Coordinator to support HVAC and plumbing projects across a range of commercial and institutional markets. This position offers a dynamic opportunity to work closely with Project Managers, field teams, and clients — helping ensure smooth project delivery from start to closeout.
This is a great opportunity for someone with strong administrative and organizational skills who enjoys working in a construction setting and wants to grow within the mechanical trades.
Key Responsibilities
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Provide day-to-day project coordination and administrative support to the Project Management team
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Maintain project documentation, including RFIs, submittals, meeting minutes, and change orders
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Assist with subcontractor communications, scheduling, and compliance tracking
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Help prepare and submit project documentation packages including closeout binders and O&M manuals
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Coordinate material and equipment deliveries with vendors and field teams
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Track project milestones, assist with scheduling updates, and maintain document logs in Procore or similar platforms
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Support billing processes, including gathering backup and preparing applications for payment
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Help manage safety documentation, jobsite logs, and quality control paperwork
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Communicate regularly with internal departments and external stakeholders to ensure project continuity
Qualifications
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2+ years of experience in construction administration or project coordination; mechanical or HVAC experience preferred
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Familiarity with HVAC or plumbing systems and terminology is a plus
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Experience using construction management software such as Procore, Bluebeam, or Microsoft Project
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Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams)
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Highly organized and detail-oriented with strong written and verbal communication skills
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Ability to support multiple projects simultaneously in a fast-paced environment
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Positive, team-first attitude with a willingness to learn and grow
Compensation & Benefits
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Competitive hourly or salaried compensation (commensurate with experience)
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Full medical, dental, and vision coverage
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401(k) plan with company match
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Paid holidays, PTO, and sick leave
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Career advancement opportunities within a stable and growing mechanical contractor
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Supportive work environment with a commitment to mentorship and employee development