Litigation Administrative Assistant-3382253

Job Description

Job Description

Job Title:Litigation Administrative Assistant

Location:Newport Beach, CA 92660

Salary/Payrate:$90K-$100K annually, bonus and AWESOME benefits!!!

Work Environment:Hybrid (2 days WFH after ramp up)

Term:Permanent / Fulltime

Bachelors degree required:No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION #LI-KG1

We are looking for Legal Administrative Assistants (LAA) with 5-10 years of litigation experience in civil litigation to join our team. This role requires a team player with full knowledge of filing in federal and state courts, strong attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment.Probate and Appellate experience is a plus!

As a Legal Administrative Assistant, you will be responsible for drafting and revising legal documents, managing court filings, maintaining case files, and handling various administrative tasks to ensure the efficiency of daily operations. A strong understanding of federal and state court procedures, excellent communication skills, and the ability to work collaboratively are essential for success in this role.

What Youll Do:

• Compose drafts and revise legal documentation, reports, correspondence, memoranda, discovery, pleadings and other legal documents from written and/or oral drafts, proofread and correct spelling and usage errors.
• Perform administrative tasks such as filing, coding and organizing documents, entering client billable time, and opening new files.
• Prepare, finalize and submit court filings (electronic and physical) with state and federal courts as required by assigned attorneys practice and serves legal documents as needed.
• Oversee organization of case files and maintain notebooks and records as needed.
• Sort, scan and process incoming mail, utilize appropriate delivery services when necessary and follow up on timely delivery.
• Initiate conflict of interest memoranda, opening of new files with the file room personnel; maintain client and general files as needed.
• Schedule conferences and depositions and maintain calendars for attorneys and paralegals.
• Responsible for the coordination of travel, including airline reservations/ online check-ins, hotel reservations, ground transportation, etc.
• Arrange for reservation of conference rooms and greet clients and guests.
• Assist with time/billing entries as needed; edit pre-bills as necessary.
• Utilize internal data sources such as the document management system and website searches to retrieve information for attorneys.
• Retrieve electronic court decisions through websites or services such as Westlaw.
• Perform back-up Legal Support Team duties when needed and assist colleagues as needed.
• Proactively demonstrate effective teamwork and communication with team members and all firm personnel; actively participate in regular team meetings to discuss current projects and workflow; and take personal responsibility for regular exchange of information and training tips with team members for maximum job effectiveness.

Qualifications and Education

• High School Diploma or GED required; undergraduate degree or some college is preferred.
• Five to ten years of administrative or legal litigation secretarial experience in relevant practice area.
• Full knowledge of filing in federal and state courts.
• Appellate experience is required & Probate is a PLUS!
• Must have docketing/calendaring experience.
• Proficiency in Microsoft Word and Outlook, basic knowledge of Excel, PowerPoint and general database systems; working knowledge of current technology to include imaging and scanning applications.
• Ability to adapt to change and balance competing demands in a fast-paced environment.
• Confidence, adaptability, attention to detail, and ability to take ownership and monitor a caseload.
• Strong interpersonal communication to include collaboration skills.
• Must be self-motivated, energetic, possess the ability to take direction well, and collaborate as a team member.
• Ability to develop trust and maintain confidentiality.
• Ability to successfully perform position requirements with excellent organizational, time management, and prioritization skills required.