Job Description
Job Title: Administrative Assistant (Legal & Executive Support)
Location: San Jose CA, 95002
Duration: 12 Months
Job Type: Contract
Work Type: Onsite
Pay: $55 - $57 per hour
Overview:
TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide.
JOB DESCRIPTION:
- Seeking a dependable and detail-oriented Part-Time Administrative Assistant to support both the Legal and Compliance team.
- This onsite role is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while managing sensitive information.
- The assistant will play a key role in supporting legal operations and ensuring day-to-day administrative efficiency.
Key Responsibilities:
Mail Management (Primary):
- Open, sort, and scan incoming legal and operational mail (approx. 4–5 hours/week)
- Digitally distribute mail to the appropriate team members or systems
- Maintain secure handling and storage of sensitive or confidential materials
- Review incoming legal emails and upload digital files to our legal order management tool
- Identify key information (such as name of serving party, case number, type of legal order) and enter this information into the legal order management toolLitigation Tool Data Entry:
- Enter and update case information in our litigation management system
- Assist with organizing and maintaining accurate legal records
- Generate and distribute basic reports as needed
- Legal Administrative Support:
- Prepare, edit, and organize legal or business documents
- Help with ad hoc legal requests
Qualifications:
- Previous experience in an administrative, legal, or executive assistant role preferred
- Strong attention to detail and ability to handle confidential information with discretion
- Proficient in using scanners, digital filing systems, and Google Workspace
- Reliable, professional, and self-motivated
- Excellent organizational and communication skills
- Ability to learn or knowledge of case and legal order management tools Safari and JIRA.
TekWissen® Group is an equal opportunity employer supporting workforce diversity.