Industrial CMMS Planning Specialist

Job Description

Job DescriptionDo you turn open work requests into executable plans?

If you love orchestrating people, parts, and precision, this role places you at the center of asset reliability—where planning excellence becomes uptime.

What you'll do

• Assess non-emergency work requests and convert them into clearly defined scopes after on-site verification.
• Estimate labor hours and craft the right skills mix; identify all materials, parts, equipment, and specialty tools required for safe, efficient execution.
• Compile drawings, schematics, specifications, spare parts lists, OEM manuals, and Knowledgebase entries; confirm parts availability before any job is scheduled and arrange auxiliary equipment as needed.
• Own the backlog: prioritize effectively and sustain a Ready Backlog of 80% or higher.
• Continuously refine Job Plans for accuracy and effectiveness through structured CI reviews.
• Run weekly planning/scheduling meetings with Production to align priorities, share status, and pivot as operations demand.
• Publish a Weekly Technician Schedule that combines priority planned tasks and PMs to utilize 100% of available technician labor hours.
• Use maintenance metrics and post-job reviews to raise planning and scheduling performance.
• Maintain auditable records and files that support robust maintenance analysis and reporting.
• Train the site on CMMS best practices and enforce data integrity and utilization.

Must-have qualifications

• Associate degree in a technical discipline plus 1–3 years in maintenance planning/scheduling; and/or 5–10 years as a machine repair technician; or an equivalent combination.
• Experience within an industrial manufacturing setting.
• Electro-mechanical aptitude.
• Fluency with computers, maintenance applications, and Microsoft Office.
• Effective verbal communication, facilitation, and presentation capability.
• Relationship builder with a professional, collaborative style.

Preferred extras

• Growth mindset toward leadership development.
• Hands-on experience with job plan development, scheduling, and execution.
• Project management and capital project exposure.
• CMRP certification.
• Green Belt certification.
• STS certification.

Competency profile

• Drive & Motivation
• Interpersonal Skills
• Task Management
• Strategic Skills
• Customer Focus

Environment & physical requirements

• Regularly: stand, walk, use hands/fingers to handle or feel, reach with hands/arms, speak and hear clearly.
• At times: climb and balance (including on ladders/lifts); stoop, kneel, crouch, or crawl in tight spaces; sit occasionally.
• Lift/move: occasionally more than 50 pounds.
• Vision: frequent close and color vision use.
• Exposure: occasional outdoor weather; potential electrical shock risk.
• Setting: typically a loud factory environment with possible hazardous materials and greasy/slippery floors.