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<h3>Job Description</h3>
Job Description
AMS Legal Staffing is seeking Legal Assistant professionals!!! All are full-time/permanent direct-hire positions with locations such as Los Angeles, Century City, Santa Monica, and Cerritos. Salary is OPEN according to experience, bonus, and AWESOME BENEFITS!!!
 
Please reply with an updated resume, then let's schedule a qualifying call
 
Job Title:&nbsp;Legal Secretaries, Litigation Legal Assistants, and Legal Administrative Assistants
Location:&nbsp;Los Angeles, Century City, Santa Monica, and Cerritos
Salary:&nbsp;OPEN (DOE), 20% bonus + awesome benefits
Term:&nbsp;&nbsp;Full-time
3rd Party C2C/Transfer:&nbsp;No&nbsp;
Referral Paid Out: $1,000 -&nbsp;should your referral start with our client.
&nbsp;&nbsp;
We are seeking: #LI-PN1
 
Legal Secretaries
Litigation Legal Assistants
Litigation Administrative Assistants
Legal Administrative Assistants
 
And more....
 
Please reply with an updated resume, then let's schedule a qualifying call

Legal Administrative Assistant- 3401482

<h3>Job Description</h3>
Job Description
MG+M The Law Firm (MG+M) has an immediate opening for a Legal Administrative Assistant to support our California offices. This position requires the ability to work Pacific Time Zone business hours (9:00 am to 5:00 pm). Candidates located near one of our firm's offices may have the opportunity to work on a hybrid basis. Experience handling California cases is a plus, though not required. 
MG+M is a nationally renowned litigation law firm concentrating on complex civil matters. The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, local government, general liability, and commercial litigation. We approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business. Our goal is always to deliver optimal results at the best possible value.

Essential Duties and Responsibilities: 
<ul>
<li>Provide administrative and secretarial support to assigned attorneys/paralegals.</li>
<li>Format briefs, pleadings, and correspondence, producing Table of Contents, Table of Authorities and other legal documents.</li>
<li>Prepare shells for attorneys in the preparation for all motions, discovery, and trial documents.</li>
<li>File legal documents with state and federal courts (e-filing knowledge is a must).</li>
<li>Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.</li>
<li>Update and maintain client files in a timely manner.</li>
<li>Maintain attorney calendars through Outlook (i.e. schedule appointments, calendar due dates, etc.).</li>
<li>Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detail-oriented. </li>
<li>Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.</li>
<li>Assist in the timely submission of conflict checks.</li>
<li>Consistently provide friendly and helpful telephone support for assigned attorneys.</li>
<li>Prepare for trial as needed by assisting paralegals and attorneys. </li>
</ul>

Candidate Requirements:
<ul>
<li>Minimum of a high school diploma required (college degree is preferred, but not required).</li>
<li>Minimum of five (5) years of experience as litigation administrative assistant.</li>
<li>Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel, DropBox), Lexis Nexis/File &amp; Serve Xpress, Odyssey, PACER, ECF, iManage, or other comparable document management system, CompuLaw; Aderant and File Site knowledge is a plus.</li>
<li>Attendance &amp; Punctuality: Consistently arrive at work and meetings on time; ensure responsibilities are covered when absent.</li>
<li>Communication: Demonstrate excellent verbal and written communication skills.</li>
<li>Customer service: Respond promptly to attorney and client requests for service and assistance; meet commitments.</li>
<li>Dependability: Follow instructions, complete tasks on time, work independently, and commit to the hours necessary to meet deadlines.</li>
<li>Teamwork: Contribute to building a positive team spirit and support the success of colleagues. </li>
</ul>

Personal Attributes:
<ul>
<li>Ability to work efficiently in a fast-paced environment.</li>
<li>Highly organized with strong attention to detail. </li>
<li>Self-motivated and capable of independent work. </li>
<li>Excellent verbal and written communication skills.</li>
<li>Professional in interactions with a wide variety of individuals. </li>
<li>Skilled in prioritizing and managing multiple tasks. </li>
<li>Consistently punctual with excellent attendance. </li>
<li>Flexible and willing to assist wherever needed. </li>
<li>Demonstrates understanding of and adherence to firm policies and procedures. </li>
<li>Comfortable working in a high-volume, deadline-driven environment with shifting priorities. </li>
<li>Strong problem-solving skills. </li>
</ul>

Why Should You Apply?
MG+M offers competitive compensation and a comprehensive benefits package including medical, dental, vision, life, disability, and 401(k).
MG+M will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. We are committed to cultivating an environment that embraces and promotes equity and inclusion fundamental values.

Legal Administrative Assistant

<h3>Job Description</h3>
Job Description
IF YOU QUALIFY TO BE A LEGAL ASSISTANT OR HAVE AT LEAST 6 MONTHS OF EXPERIENCE IN A FAMILY LAW FIRM THE COMPENSATION WILL BE HIGHER. THE LISTED COMPENSATION IS FOR ENTRY-LEVEL RECEPTIONISTS
We are looking for a Legal Assistant to be responsible for greeting clients and visitors to our office. You will be in charge of direct communication with the Attorney before and after Court, Preparing legal documents, answering phones and taking messages. To be successful in this role, you will need excellent written and verbal communication skills, as you will be required to write legal declarations as well as have competency in Microsoft Office applications such as Word and Excel. Prior experience as a receptionist is REQUIRED.
<ul>
<li>Greet clients and visitors with a positive, helpful attitude</li>
<li>Announcing clients as necessary</li>
<li>Assisting with a variety of administrative tasks including copying, faxing, taking notes, and emails</li>
<li>Preparing meeting and training rooms.</li>
<li>Answering phones in a professional manner, and routing calls as necessary.</li>
<li>Assisting colleagues with administrative tasks</li>
<li>Provide excellent customer service.</li>
<li>Scheduling appointments.</li>
<li>Preparing legal documents</li>
<li>Preparing Declarations but not limited to</li>
</ul>
Company DescriptionPrimarily Criminal and Family Law Practice 
<h3>Company Description</h3>
Primarily Criminal and Family Law Practice

Receptionist/ Legal Assistant

<h3>Job Description</h3>
Job DescriptionSalary: $19-$22/hour 
Unleash Your Potential: Join the Justice League at Justice Law Corporation!
 
Tired of the typical law firm grind? Crave a workplace that pulsates with energy and purpose? Then suit up and join Justice Law Corporation, where we're rewriting the rules of justice and championing the underdog!
 
We're Not Your Average Law Firm.
We're a team of passionate legal warriors who have already secured overhalf a billion dollarsfor our clients. But we're not stopping there! Our sights are set on abillion-dollar impact by 2030, and we need A-players like you to help us get there.
 
What Makes Us Different:
 
<ul>
<li>High-Energy, Results-Driven Culture:We thrive in a fast-paced environment where every day brings new challenges and opportunities to make a real difference.</li>
<li>Relentless Advocates:We're passionate about fighting for justice and empowering those who have been wronged.</li>
<li>Mentorship-Driven Growth:We invest in your success, providing the guidance and support you need to reach your full potential.</li>
<li>Collaborative Team:We're a tight-knit group who celebrate each other's wins and learn from every challenge.</li>
</ul>
 
Are You Our Next Superhero?
 
We're looking for individuals who possess: 
<ul>
<li>A Sense of Urgency:You're a master of deadlines and thrive under pressure.</li>
<li>Common Sense and Good Judgment:You're resourceful, adaptable, and make smart decisions even in the heat of the moment.</li>
<li>Natural Advocacy Skills:You're a champion for justice, ready to fight for what's right.</li>
<li>An Eye for Detail:You're meticulous and leave no stone unturned in your pursuit of excellence.</li>
<li>A Positive Attitude:You bring energy and optimism to the team, even when facing adversity.</li>
</ul>
 
Your Justice League Perks:
 
<ul>
<li>Generous Bonuses and Incentives:Your hard work will be rewarded.</li>
<li>Opportunities for Advancement:Chart your own path to success.</li>
<li>Comprehensive Benefits:Enjoy health, vision, and dental insurance, paid parental leave, and more.</li>
<li>Team Events and Volunteer Opportunities:Connect with your colleagues and give back to the community.</li>
<li>Snacks (and Plenty of Them!):Because fighting for justice requires fuel.</li>
</ul>
 
Ready to Answer the Call?
If you're ready to unleash your potential, make a real impact, and join a team that truly cares, we want to hear from you! Submit your resume and a powerful cover letter that showcases your skills, experience, and passion for employee advocacy. Don't forget to include your desired hourly rate!
Join Justice Law Corporation and become a force for good!
 
Duties and Responsibilities
<ul>
<li>Preparing and mailing newsletters</li>
<li>Conducting pre-litigation research and investigations</li>
<li>Assisting with clerical work such as scanning, processing and document submission</li>
<li>Additional duties as assigned</li>
<li>There is ample opportunity to take on new challenges and responsibilities for candidates who demonstrate they are eager and capable.</li>
</ul>
 
How to Apply
Please submit your resume and an introductory cover letter describing yourself, as well as the skills and experience you would bring to the firm.You must submit a cover letter to be considered for this position.
 
Pay Range for this position is $19 - $22 / hour

Investigative/Research Assistant

<h3>Job Description</h3>
Job DescriptionLegal Support Specialist (Legal Secretary)Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig&nbsp;Department: Legal Services &nbsp;CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for&nbsp;Greenburg Traurig, a large global law firm. &nbsp;CGS brings motivated, highly skilled, and creative people together to solve the government’s most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation,&nbsp;appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities.&nbsp;Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats.- Enters lawyers’ time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned&nbsp;Skills &amp; Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines&nbsp;Qualifications:- Bachelor’s Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly&nbsp;&nbsp;Our Commitment:&nbsp;Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client’s specific needs. We are committed to solving the most challenging and dynamic problems.&nbsp;For the past seven years, we’ve been growing our government-contracting portfolio, and along the way, we’ve created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work.&nbsp;Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come.&nbsp;Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.&nbsp;Join our team and become part of government innovation!&nbsp;Explore additional job opportunities with CGS on our Job Board:<a href="https://cgsfederal.com/join-our-team/&nbsp;For" target="_blank">https://cgsfederal.com/join-our-team/&nbsp;For</a> more information about CGS please visit: <a href="https://www.cgsfederal.com" target="_blank">https://www.cgsfederal.com</a> or contact:Email:&nbsp;<a href="mailto:info@cgsfederal.com" target="_blank">info@cgsfederal.com</a>&nbsp;&nbsp;#CJ
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Legal Secretary - Commercial Direct Placement - Greenburg Traurig

<h3>Job Description</h3>
Job Description
Kazan, McClain, Satterley &amp; Greenwood, a Professional Law Corporation, has represented thousands of people suffering from the effects of asbestos related illnesses, particularly mesothelioma, since 1974. We are nationally recognized pioneers in asbestos litigation and currently interviewing Legal Assistants to join our Oakland, California based team.
The Legal Assistants provides a broad range of administrative support to a litigation team by assisting in the preparation of materials related to case litigation.
DUTIES &amp; RESPONSIBILITIES:
● &nbsp;Assists Paralegals and other team members
● &nbsp;Filing of case documents
● &nbsp;Process service of documents, including electronic service
● &nbsp;Preparation of documents for court filings
● &nbsp;Completing court runs
● &nbsp;Creation of deposition and trial binders
● &nbsp;Reviewing and summarizing documents
● &nbsp;Summarizing depositions
● &nbsp;Communicating with clients, as needed
● &nbsp;Other duties as assigned.
SKILLS &amp; QUALIFICATIONS:
● &nbsp;Excellent written and verbal communication skills
● &nbsp;Ability to work independently and to carry out assignments to completion with minimal instructions and supervision
● &nbsp;Ability to meet deadlines in a pressured environment
● &nbsp;Computer literacy of software programs including Outlook, Word, Summation, Excel and others required
● &nbsp;Excellent word processing skills
● &nbsp;Excellent online and other computer-related research skills
&nbsp;TRAINING &amp; EXPERIENCE:
● &nbsp;Prior experience working in a legal environment or as a legal assistant preferred
● &nbsp;Bachelor’s or advanced degree; or
● &nbsp;High school diploma or GED, minimum of 3 years of law related experience
How to Apply:
Interested candidates should send a cover letter and resume to the attention of the Human Resources Manager at <a href="mailto:careers@kazanlaw.com" target="_blank">careers@kazanlaw.com</a>. Priority Consideration for applications received by October 15, 2025.
Only interviewed candidates will be contacted directly. We reserve the right to modify this posting as needed.&nbsp;
Benefits:
Our firm employees enjoy a competitive and generous benefits package, which includes life, health, dental and vision insurance, a generous retirement savings plan, disability and long term care coverage, flexible spending accounts and parking/commuter benefits.
Equal Employment opportunities:
Kazan, McClain, Satterley &amp; Greenwood provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Kazan, McClain, Satterley &amp; Greenwood complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation.
Company DescriptionFirm website: <a href="https://www.kazanlaw.com" target="_blank">https://www.kazanlaw.com</a> 
<h3>Company Description</h3>
Firm website: <a href="https://www.kazanlaw.com" target="_blank">https://www.kazanlaw.com</a>

Legal Assistant

<h3>Job Description</h3>
Job Description
HERS Advisors has partnered with a preeminent midsize law firm in Los Angeles, who has been repeatedly recognized on the Los Angeles Business Journal's Top Law Firms list. The firm is looking for a Litigation Legal Assistant who will provide comprehensive litigation and administrative support to attorneys and department colleagues for the firm's Patent Litigation Practice. The position is in their West Los Angeles, California office (hybrid). Firm boosts collegial and inclusive environment! 
Responsibilities for Litigation Legal Assistant:
<ul>
<li>Manage attorney calendars, set-up conference/zoom calls, process expense reports, schedule meetings including depositions, make travel arrangements for attorneys, answer and route incoming calls, prepare and edit correspondence, pleadings, and other legal memoranda, prepare TOA's and TOC's, and additional administrative and litigation tasks as assigned.</li>
<li>Knowledge of all applicable state and federal court rules, Judge's rules and requirements for state and Federal District Courts. Ensure familiarity with e-filing procedures and CM/ECF for federal court. Legal assistants are responsible to finalize, file, and serve all pleadings and provide courtesy copies when required by the court.</li>
<li>Case Management: Prepare shells for letters, pleadings, discovery, deposition subpoenas, circulate documents to all interested parties, and maintain well-organized files using the firm's internal document management system.</li>
<li>Arrange for personal service of summons, complaint and case initiating documents on defendants; review proof of service for accuracy and compliance with state and/or FRCP.</li>
<li>Assist trial preparation under the guidance of attorneys and paralegals assigned to the case, including war room set-up, trial attendance (in/out of state) and post-trial breakdowns.</li>
<li>Maintain attorney CLE reports and assist attorneys with scheduling courses as requested.</li>
<li>Assist with department work overflow and provide coverage for department colleagues as needed.</li>
</ul>
Requirements for Litigation Legal Assistant:
<ul>
<li>3+ years of litigation experience is required. </li>
<li>Experience in Patent Litigation, preferred but not required as firm will train the right candidate.</li>
<li>B.A. or B.S. College degree strongly preferred.</li>
<li>Intermediate to advanced level skills in MS Office suite, including Excel, PowerPoint, and Word (advanced understanding of legal formatting and redlining required).</li>
<li>Ability and willingness to travel for local and out-of-state trials when needed.</li>
</ul>
Salary range: 90-120k. If you meet the basic requirements, please email your resume to: <a href="mailto:ssognalian@hersadvisors.com" target="_blank">ssognalian@hersadvisors.com</a>

Litigation Legal Assistant (West LA)

<h3>Job Description</h3>
Job Description
Pay: $87,000.00 - $100,000.00 per year
Why This Is a Great Opportunity
<ul>
<li>Support sophisticated business and commercial litigation matters at a nationally respected AmLaw 200 firm</li>
<li>Hybrid schedule that balances in-office collaboration with remote flexibility</li>
<li>Work alongside experienced attorneys on complex, high-profile state and federal cases</li>
<li>Join a firm widely recognized for diversity, inclusion, and professional excellence</li>
<li>Competitive compensation, bonus potential, and long-term career stability</li>
</ul>
Location
<ul>
<li>Hybrid role in downtown San Diego with a consistent 3 days in-office and 2 days remote schedule</li>
</ul>
Note
<ul>
<li>Must have 7+ years of experience supporting attorneys in business or commercial litigation</li>
<li>Hands-on state and federal e-filing experience required</li>
</ul>
About Our Client
Our client is a highly respected, full-service AmLaw 200 business and litigation law firm with approximately 200 attorneys nationwide. Known for exceptional client service, attorney diversity, and complex legal work, the firm partners closely with clients across industries to solve sophisticated legal challenges and drive long-term success. This is an inclusive, growth-oriented environment where legal professionals build lasting careers.
Job Description
<ul>
<li>Draft, format, and finalize pleadings, discovery, motions, subpoenas, and litigation correspondence</li>
<li>Handle state and federal e-filing independently without third-party filing services</li>
<li>Maintain attorney calendars and manage critical litigation deadlines</li>
<li>Communicate professionally with clients, courts, and opposing counsel</li>
<li>Support multiple attorneys with varying work styles and priorities</li>
<li>Assist with preparation for mediations, arbitrations, and trial proceedings</li>
<li>Provide high-level administrative support on complex business and commercial litigation matters</li>
</ul>
Qualifications
<ul>
<li>7+ years of legal assistant or legal secretary experience in business or commercial litigation</li>
<li>Strong working knowledge of state and federal court procedures and filing requirements</li>
<li>Experience supporting high-volume, complex civil litigation practices</li>
<li>Bankruptcy litigation experience is a plus but not required</li>
<li>Highly organized, detail-oriented, and responsive in fast-paced environments</li>
<li>Comfortable supporting multiple attorneys simultaneously</li>
</ul>
Why Youll Love Working Here
<ul>
<li>Hybrid flexibility with a predictable schedule</li>
<li>Collegial, collaborative litigation team</li>
<li>Exposure to challenging, meaningful legal work</li>
<li>Firm-wide commitment to diversity, equity, and inclusion</li>
<li>Excellent benefits, profit-sharing 401(k), wellness programs, and generous time off</li>
</ul>
JPC-532
Job Type: Full-time
Benefits:

<ul>
<li>Dental insurance</li>
<li>Life insurance</li>
<li>Paid time off</li>
<li>Retirement plan</li>
<li>Vision insurance</li>
</ul>

Senior Legal Assistant - Business & Commercial Litigation

<h3>Job Description</h3>
Job Description
LOCATION:&nbsp;Irvine, CA
 
PAY RANGE:&nbsp;$25 - $30/hr
 
REQUIREMENTS/JOB DETAILS:
<ul>
<li>Primary duties will be e-filing with state and federal</li>
<li>Maintain an attorney calendar including calendaring appearances and deadlines.</li>
<li>Prepare notices, schedule depositions, and serve subpoenas.</li>
<li>Prepare documents for e-filing with federal courts.</li>
<li>Draft correspondence and regularly communicate with clients, experts, and defense counsel.</li>
<li>Bring a team-oriented and positive attitude.&nbsp;</li>
</ul>
SKILLS NEEDED:
<ul>
<li>Knowledge of California and Federal Civil Procedure.</li>
<li>Strong written and oral communication skills.</li>
<li>Proficiency in Microsoft Office 365.</li>
<li>Great time management and multitasking skills.</li>
<li>Ability to act independently and with minimal supervision.</li>
<li>Must be organized, detail-oriented and a self-starter.</li>
<li>Bilingual in Spanish is a huge plus.&nbsp;</li>
</ul>

Litigation Legal Assistant - 2201679

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Competitive salary</li>
<li>Health insurance</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
</ul>
 We are seeking a dedicated Case Manager Assistant to join our dynamic team in Burbank. This vital role supports our legal operations by ensuring client medical records, billing documentation, and case files are accurate, organized, and readily accessible. If you thrive in a fast-paced, detail-oriented environment and enjoy facilitating client care behind the scenes, this is a fantastic opportunity to grow with us. Qualifications: 2+ years of experience in a similar role within a law firm, ideally in personal injury law. Associate's degree or certification in legal studies, health information management, or a related field preferred. Strong organizational and self-motivation skills with exceptional attention to detail. Proficiency in case management software (Filevine or similar) and medical records databases. Excellent written and verbal communication skills. Ability to handle sensitive information with discretion and maintain confidentiality. Understanding of HIPAA regulations, personal injury law, and medical terminology. Familiarity with legal document management and workflow coordination. Comfortable working independently while coordinating with Case Managers, paralegals, attorneys, and other clerks. Spanish speaker is also preferred but not required. Our client base is mostly Spanish-speaking and you will have direct contact with clients who only speak Spanish on a daily basis in order to provide them with case updates. This position is not remote, you will be required to be in the office during regular business hours to answer calls from clients, attend to the immediate needs of the Case Manager, and greet clients. Consistency in attendance and punctuality are required as you will have to cover for the Case Manager in case of absence. The Case Manager Assistant will assist Case Managers with day-to-day activities, perform administrative tasks, and work in conjunction with the Case Managers to prepare cases for settlement while providing excellent customer service to clients. Responsibilities: Communicate with clients, adjusters, and medical offices; and drafting and sending letters Report third party liability claims to Medi-Cal, Medicare, and private health insurance to obtain liens. Request, receive, process, and organize medical records, imaging, and billing information from hospitals and healthcare providers Review/analyze medical records to confirm accuracy of documents received and proactively request missing files or dates of service. Track, follow up on, and maintain detailed logs of all requests and correspondence with medical providers. Enter charges, payments, and balances into Filevine for legal assistant review. Conduct balance confirmations with medical providers for settlement negotiations, discovery, mediation or trial preparation. Maintain and update client files by reviewing case notes and tracking treatment progress. Organize and label digital records in accordance with firm procedures and document retention policies. Collaborate with attorneys, case managers, and lien specialists to support case flow, litigation, and pre-trial preparation. Organize physical and electronic files Schedule doctors appointments for clients Maintain confidentiality and comply with HIPAA and other privacy regulations at all times. Other relevant duties as assigned. Management retains the right to add to or change the duties of this position at any time. Benefits: Opportunity to support both medical and legal operations in a collaborative environment. Professional growth and development within the legal field. Hands-on experience with case management and trial preparation. Working alongside a supportive and experienced legal team When applying, provide your full name, resume, contact information, and reference information. Please send resumes immediately for interviews. Salary is based on experience.

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